Vendor setup and maintenance

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Please enable it or switch to a different browser. Vendor Setup and Update University Payables is responsible for establishing and maintaining vendor profiles in Banner. A permanent vendor setup is required before a purchase order or payment can be issued except in the following situations:. See the University Payables Forms page for a smart Vendor Information Form , instructional materials, applications, and forms for processing non-payroll payments.

A Vendor Information Form must be completed:. Please see Adding a Banner Vendor to iBuy section if you need to add an existing vendor to the iBuy requisitioning system. The University of Illinois will not disclose the vendor's TIN without the vendor's consent to anyone outside the University except as mandated by law. Questions regarding this process may be emailed to: uivendor uillinois. Once validated, the information will be entered into Banner and a vendor number will be assigned and emailed to the requesting department.

Processing is handled on a first-in, first-out basis. Please view Payables Processing Status to see what date is currently being processed. Another file which is required by this program is the table of Bank Accounts. However, if you want, you can still set up your Supplier Vendor Records now and come back later to add the Bank Account details. You only need to set these tables up if you are going to use business Intelligence Departmental Analysis and Reporting.

This workflow module provides for purchasing approval against budget. To call up an existing Supplier Vendor for maintenance purposes, click on any of the Supplier Vendor Codes listed in the grid. The Supplier Vendor Code can be any length and comprise alpha and numeric characters.

The three fields highlighted in yellow are inherited from the Defaults Table see Paragraph 3. Alternatively, clicking on these blue buttons will provide help on a field by field basis throughout;. You can click on this field at any time and as many times as you want. This General Ledger Account will presented automatically during transaction entry e. Invoice Entry and can be directed to another Cost Code at that stage if required. The second Account is the General Ledger Creditors Control Account of which there can be several if you want to segregate Creditors by type.

Join a Live Demo. Vendor Setup. Tired of constantly cleaning up your vendor master file? Resources Solution Sheet: Vendor Setup Our Vendor Setup solution provides a simple, common sense user interface to efficiently request the setup of a new vendor. Presents requestors with the appropriate vendor naming conventions, thus assuring compliance with your vendor master file and ERP standards.

Restrict user entry to their appropriate cost centers and accounts, giving finance greater control while actually making it easier for the user. Why DataServ Vendor Setup? Eliminate duplicate vendor records — forever! Focus on Exception Handling DataServ provides a comprehensive workflow to process exceptions in the most efficient manner, allowing your staff to focus on process improvement, fraud detection, compliance, vendor negotiations, and supply chain optimization rather than processing vendor requests.